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Minutes of board meetings are a critical aspect of good governance that ensure that there are accurate records of every discussion and decision. The responsibility of recording minutes of a meeting usually falls to the secretary of the board or a person designated for the job.

The person who records the minutes of the meeting must be able to listen and accurately record the entire meeting even when directors are debating a particular topic or conversing over each other. The minutes could also be scrutinized at a court if the company is sued which is why they must be as impartial and objective as possible.

Note the date and time of the meeting. This information is essential to record your minutes following the meeting. It also helps the attendees to locate relevant information. It is important to note if the meeting is an ordinary or special, emergency, or executive session.

The list of attendees at the meeting, including the presiding officers and board members as well as non-voting attendees like staff or guests. It is vital to keep a record of all attendees, especially when recording meetings conducted remotely.

Include a brief overview of each agenda item, along with a brief summary sentence or two that outlines the main topics of discussion and any key decisions that were made. It’s important to not include too many details However, it’s important to not overdo it. A lengthy, detailed document can be overwhelming for the reader and make it difficult to comprehend the direction of the business.