Access to materials and documents is essential to have a productive meeting. Board portals streamline the compilation, distribution and tracking of meeting documents which saves valuable time and resources for administrators and board members alike.

Modern board management tools facilitate real-time collaboration across multiple devices, platforms and locations to empower board members to take a more active role in governance in both the inside and outside the meeting room. They can also include built-in eSignature technology that not just allows hybrid and remote meetings but also verify the authenticity of the meeting to give you security.

Board documents are among the most sensitive documents in any company. This is why it’s essential that your portal for board members allows instant updates so that each board member has access to the most recent version. This will also help save your board time by preventing them from having to debate an outdated version of a document during meetings.

Your board portal should offer a central location to store documents and other files, so that your board members don’t need to comb through a mess of email threads that are outdated and quickly dated or peruse physical meeting packs. The software you use for your board should allow users to view meeting schedules and agenda items on their dashboards, so they don’t need to spend time trying to find the information or keep track of important dates.

The best portals for board meetings allow you to design meeting materials in just minutes, not hours. With templates, the ability to duplicate agendas from previous meetings, and calendar integrations that reveal the board members’ availability in real time Your board can cut down time in administrative tasks and spend more on the business’s management.

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